WIMBERLEY VILLAGE LIBRARY DISTRICT BOARD OF TRUSTEES
REGULAR MONTHLY MEETING
Thursday, October 10, 2018, 2:30 p.m.
Wimberley Village Library, 400 FM 2325, Wimberley, TX 78676
This notice is posted pursuant to § 551.041 of the Texas Open Meetings Act (TX Gov. Code Ann. Ch. 551)
PRESESNT: Trustees; Dell Hood, Patrick Cox, Eileen Edgington, Sharon Criswell, Carol Sicuro; Treasurer, Sharon Drobeck; Library Director, Carolyn Manning
1. Call to Order: The meeting was called to order by President Hood at 2:31 P.M.
2. Public comment: President Hood welcomed Trustee Cox to the Board.
3. Approval of September minutes: The September minutes were approved as submitted by unanimous consent.
4. Special reports
a. Treasurer’s report: (filed) Treasurer Drobeck presented the monthly financial report.
The Statement of Financial Position as of September 30, 2019, reflects checking/savings as well as current liabilities. Current liabilities consist of payroll, Friends of the Library, gifts-specific use, and specified library programs. On a year-to-date basis, the net income shows a favorable increase compared to budgeted net income.
b. Investment Officer’s Quarterly report: (filed) Treasurer Drobeck presented the Third Quarter investment report.
5. Staff and Board Reports
i. Correspondence: None
b. Library Director: Director Manning submitted the September report, as well as the following documents;
i. Preliminary Staff Evaluations: The formative evaluation has replaced the summative with three individual meetings with staff in January, May, and September to review job descriptions, set goals, and review accomplishments.
ii. Technology Update: Hardware, software, and proposed specific needs.
iii. Makerspace 2020 and Beyond: This report focused on questions and direction for the Makerspace movement.
6. Discussion/Action items
a. Appoint the 2019 budget committee: President Hood made the following motions;
“Moved, the Board appoints Trustees Aileen Edgington and Sharon Criswell, Library Director Carolyn Manning, and District Treasurer Sharon Drobeck as the members of the Budget Committee; and Moved, further, the Budget Committee is directed to prepare a draft budget for District Operations for 2020 for presentation to the November meeting of the Board, with a final budget for 2020 to be presented at the November meeting of the Board, with a Final
Wimberley Village Library Board of Trustees Meeting, October 10, 2019 Page 2 of 2
Budget for 2020 to be presented at the December Board meeting.” The motion was accepted by the unanimous consent of the Board.
b. District Investment policy: After the Board reviewed the revised Investment Policy, President Hood made the following motion; Moved, the Board of Trustees of the Wimberley Village Library District adopts as the Investment Policy for the District, the Draft Policy document presented by District Treasurer, Sharon Drobeck, effective October 10, 2019. The motion was accepted by the unanimous consent by the Board.
c. Expansion: Survey for zoning; financing options
Survey costs for the consolidation of both properties and the rezoning were discussed.
7. November agenda items
Draft budget, Campaign Finance Final Report, Certificate of Obligation
8. Recess 2:40 P.M.
9. Reconvene Joint Meeting with Foundation and Friends Boards The meeting was called to order by President Hood at 4:00 P.M.
1. Wimberley Village Library Foundation report
The Foundation shared their current efforts to connect with the community.
2. Friends of the Wimberley Village Library report (FOWL)
Friends of the Wimberley Village Library presented the proposed fundraising events for the FOWL group.
3. Adjournment: The Joint meeting adjourned at 4:43 P.M.
Recorded by: Carol Sicuro
NOTE: The Board may meet in closed session on any item above as authorized by the TX Open Meetings Act, TX Gov. Code Ann. Ch. 551